OneNote features you may not be using, but should be using!

The content below is taken from the original (OneNote features you may not be using, but should be using!), to continue reading please visit the site. Remember to respect the Author & Copyright.

Microsoft OneNote is an excellent tool for gathering information and collaborating with other users online. While many versions of OneNote are available in the market, OneDrive for Windows 10 app is a bit different. One major difference is that OneDrive for Windows 10 app is updated with interesting new features regularly.

OneNote features

We have already covered some basic OneNote tutorials, now let’s cover some of the latest OneNote features you want to know!

OneNote restructured OneNote features

OneNote has improved to organize your pages, notebooks, and sections on the side of the app separately. This is as shown in the image.

Easier to manage page conflicts

Page conflicts. Source:

A general rule with page conflicts when multiple users are editing a Notebook is, that whatever change is made later, is saved. However, OneNote has allowed to review all these changes and revive them if needed. They are arranged according to date.

Customize your pens Customize your pens. Source:

This is an additional feature on the Draw menu in OneNote. It allows you to customize the type, color, etc. of your pens, pencils, and highlighters. Just click on the ‘+’ symbol which is next to the pens and select whatever you wish to customize.

Immersive Reader

Immersive Reader. Source:

The immersive reader option is added to the View menu on OneNote. It has options using which the reader can read the text. Voice recognition recognizes the sound and highlights every word as you pronounce it. It differentiates between syllables, nouns, verbs, and adjectives.

Multitasking made easy

You could choose New Window in the View tab or press CTRL+ M. It opens a new tab in a smaller view. You could work on both of them simultaneously. While creating new windows was always an option, the new feature allows users to create a sub-window along with an existing window.

Page previews

 Show Page Previews. Source:

This option allows users to check the first few work of the text on a page. This helps recognize the document. It is disabled by default. To enable this feature, click on Navigation panes on the View menu and then select Show Page Previews.

Make subpages

Make subpages. Source:

For those who multitask with Notebooks and it’s difficult to handle too many tabs, making subpages would be quite helpful. Just select the pages, right-click the selected pages and select the option Make Subpage. The list of subpages can be expanded or compressed using the forward pointing arrow on the left-hand side.

‘Tell Me’ feature

  Tell Me feature on OneNote. Source:

The Tell Me feature can be accessed by either clicking the light bulb on the top right of the screen or pressing ALT + Q. While it looks similar to the Help feature, it is different and much more advanced. It makes learning OneNote easier.

Researcher on OneNote

 Researcher on OneNote. Source:

The researcher option lets you check the for quotes, information, etc. from Bing and copy it while adding the source for credits, automatically. To use this option, click on the Insert tab and check the option Researcher.

Check what has changed in a document

 Check what has changed in a document. Source:

In the newer versions of OneNote, the app highlights the changes whenever anyone else working on the Notebook edits anything.

Give a Nickname to your notebook

Nickname Notebook. Source:

You can give a Nickname to your notebook by right clicking on the name on the Notebook when it is open and choosing Nickname Notebook. This makes it easier to find the Notebook. It doesn’t change the name of the Notebook but adds the Nickname to the search results when trying to find it.

Give different Notebooks different colors Color of the Notebook. Source:

While the Nickname is a good way of classifying Notebooks, a better option would be to categorize different types of Notebooks with different colors. Just right-click on your Notebook, select Notebook color and choose your favored color.

A smarter find option

 Find text in OneNote. Source:

We know about the Find option, the one we can access using CTRL + F. OneNote made it better by allowing the user to search for images, handwritten notes, and many more customized features. It is different from the usual Find option.

Print to OneNote directly 

This is a feature added to the Send to OneNote app. You would have to download this app from here.

Advanced meeting details

The Meeting Details option under the Insert tab offers more option than its predecessors. You can add a note specifying the date and time, who all are to attend, and after the event, who all did not attend. It simply makes organizing and managing meetings easier.

Page Versions

 Page Versions. Source:

OneNote keeps note of every page version that is saved, along with the date and time. In case you wish to get it back, just click on Make Current Version. Thus, data is almost never lost unnecessarily on OneNote.

Select multiple pages

Click on the top-most or bottom most page in the list, and press CTRL or Shift to enable this mode. After that either use the arrow buttons or the mouse to select the pages or Notebooks.

Cut, copy and paste become easier on OneNote

Unlike earlier, we can cut, copy and paste pages within a OneNote Notebook. The options are available on right-clicking the page. This is different from using these options with files in general.

Proof-read text in a different language Check spelling in another language. Source:

In case you have text in a different language and are unable to understand it, or even recognize the language, just right click on it and click on Set Language. Those who use this feature for the first time might get an option to set the default language.

Correct the accidental undo

Accidental Undo. Source:

We often depend on the CTRL + Z feature to undo unwanted changes. But what if we do it accidentally? Or we simply want to scroll along the changes, OneNote has introduced little-curved arrows on the top to scroll forward and back through the changes.


Want more? Take a look at these OneNote Tips and Tricks. Incidentally, the OneNote Windows 10 app is different from OneNote desktop software – you might want to take a look at it too!