Need a visa for the Tokyo Summit? Here’s what you need to know

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Set your travel plans early if you plan to come to OpenStack’s 2015 Tokyo Summit, and even earlier if you need a visa

Tokyo visa application

The Visa application process for Japan will require more time than any of the previous Summits.


What does that mean? 

The 2015 OpenStack Summit to be held in Tokyo from Oct., 27-30 requires all applicants to have the following information BEFORE they apply for visa support invitation.

  • Flight
  • Hotel
  • Summit Registration

Due to these requirements, we recommend summit attendees who need to apply for a visa to book fully REFUNDABLE flights and hotel accommodations. All invitation letters are written in Japanese and mailed via regular post from Japan to the traveler. This process takes three to five weeks. Also, once the visa is issued it’s only valid for three months – so for the summit, all of our visa requests have to be received between mid-July and October 1. There are about 70 countries who do NOT need to apply for a visa to visit Tokyo so please look over this list to confirm if your country is exempt or not. Additional visa information is now live on our website here:

Tokyo travel support program

For each OpenStack Summit, OpenStack assists its key community members with travel. If you are a contributor to OpenStack (developers, documentation writers, organizers of user groups around the world, Ask moderators, translators, PTLs, code reviewers etc.) you are invited to submit a request. Access the application and apply here: